Undergraduate Programs
Teaching Procedures
Chemistry Department Practices
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To-Do List for Exams & Quizzes
The new Chemsitry UGO Exam Processing Form must be submitted to the Undergraduate Office with every exam scanning job, so that we can process your exam quickly and correctly.
General Information
- Faculty/AI are responsible for ALL grading issues, do not refer students to the UGO for issues on their grades.
- Faculty/AI must provide notification in writing, such as an email, identifying the student, course, exam/quiz#, issue and a detailed description of what information is to be released to the student.
- Faculty/AI/Student have one (1) week after an exam/quiz to contact the UGO regarding scantron issues such as wrong version number.
- The UGO will provide a class roster in each exam/quiz box; exam/quiz proctors are responsible for looking up student IUID# s during the exam/quiz. Each exam/quiz box will also include calculators, pencils, exam/quiz and scantrons.
- The Faculty/AI must notify duplicating AT LEAST 48 hours in advance of exam/quiz.
- The UGO must have the exam/quiz processing form completed by faculty before we process the exam/quiz.
- The UGO must have the exam/quiz keys completed by faculty before we process the exams. Each version of the exam/quiz must have a separate key.
- "Hand Graded" exam/quiz sections must be graded by faculty/AI and faculty/AI will be responsible for entering into CALM.
- Faculty/AI must separate/organize scantrons from exam/quiz prior to returning them to the UGO for processing.
Check your exam dates and rooms
- You can do so by contacting Rebecca Canfield, or looking on your website under the "Exams" link and the rooms and times will be posted there as well.
Inform the Undergraduate Office if your exams/quizzes will be using scantrons
- This will allow us to plan to prepare your exams and quiz papers, providing you with the necessary scantron sheets. Also please let us know how often you plan to use scantron graded exams and quizzes.
Inform the Undergraduate Office if you have any students with disabilities who will require special arrangements for exams and quizzes
- Please inform any students who will need a quiet room or extra time to contact our office a week in advance so we are sure to have a room available for them and proctors if necessary. In most cases, we contact Disabled Student Services to use their facilities for this purpose. However, we cannot use their services unless the student has a disability documented at their office and therefore it is possible that these accomodations may take some time to arrange.
Have your exams duplicated
- Please have your exams and quizzes duplicated AT LEAST 48 hours in advance! This time will allow for mechanical issues that could possibly happen and ensures that the Undergraduate Office will be able to collate, etc. the exams/quizzes for your classes.
Prepare your answer key
- Please prepare a key for each version you have for your exam/quiz. Be sure to enter in a version number for each key in the education section, also circle in 999 in the special code area of the scantron.
Exam/Quiz Processing Sheet
- When you drop off your key to Robin in the Undergraduate Office, please fill out a processing sheet so she will know how many points your exam is worth so she can process it in a timely fashion.
Finding out who your proctors are for your exams
- Robin will send out emails to the AI's with the dates that each of them will be proctoring. You get this email as well. You can always ask Robin who are your proctors if need be.
How the scantrons should be filled
- Here is a copy of how a scantron should be filled out by a student
- Please be sure that each student puts down a version number. If there is only one version, a version number still needs to be filled in, or the machine cannot read the scantrons.
- Please check to make sure the students put in their 10 digit ID number rather than their social security number or leaving the ID blank. The UGO will provide a class roster in each exam/quiz box so proctors can look ID numbers up for students who do not remember their number.
Hand graded sections of exams
- If you will have a multiple choice section that will be graded via scantron and a short-answer section that will be "hand-graded", please keep the sections separate in the exam. That is, on a 50 question exam with half multiple choice and half short-answer questions, it is essential that questions 1 - 25 be one type of question and 26-50 the other type. Do not mix the two types within the exam. This mixing makes it extremely difficult to scan grade the exam. While grades for scan-graded questions can be entered into CALM by Robin, the AI's of the course will need to log into CALM and enter in any hand graded scores from exams.
Where students can find their exam scores
- Students can log into CALM to find their scores for exams and all other class grade information. Please note the confidentiality law regarding posting students grades. For example: it is not okay to post grades in a hallway or to leave graded papers in a box for the whole class to look through. For more information, visit the FERPA webpage. Please do not refer students to the Undergraduate Office for their grades. If the student thinks there is a problem with a score, they should first see the professor who will judge if the problem is due to an exam scoring issue (such as an incorrect version) or the student's misunderstanding of the exam question(s). In the case of scoring issues such as incorrect version, Professors should send the student to us so we can investigate and hopefully correct the problem. Please stress to the students that they have one week from the time their scores have been posted to contact the office to have such problems fixed.
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Copies to be Given to the Undergraduate Office
At the beginning of each semester the Undergraduate Office likes to get a copy of each course syllabus to keep on file. Please submit your syllabus to the UGO via email or you can give them a hard copy if you like.
The Undergraduate Office also needs to have three copies of each of your exams and quizzes to keep on file in the office.
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Associate Instructor Assignments
Follow this link to view the AI Assignments for this term.
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Course Evaluations
Once all of the AI assignments have been completed, the Undergraduate Office prepares evaluations for all Faculty members who are teaching and all AI's. They are placed in the professor's mailbox usually in the beginning to mid semester. You decide when you want your class to fill them out, but it must be no later than the last week of classes. Have a student or an AI bring the completed forms back to the Undergraduate Office. Instructors are not allowed to be in the room with the students while they are filling the evaluations out.
When the Undergraduate Office recieves the completed evaluations, the evaluations are processed and sent to BEST to be scanned. They are then sent to the Chair's Office for Professors or the Graduate Office for AI's where the evaluation data is complied. These office will give the results to Professors and AIs after classes are over.
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Reserving Rooms
If you need to have a room for review sessions or for any other reason, please contact Robin or Rebecca in the Undergraduate Office. If you could give a little advance notice that would be great, but we understand sometimes things come up at the last minute .There will be some information that will be needed from you:
- Do you have a certain room you would like
- Do you have a certain room you would like
- What is the purpose
- If the room you would like is not open, how many people do you plan on attending
- Do you need a technical room
Once we have reserved the room we will let you know what room you have.
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Textbook Procedures
Robin will need the following information to place textbook/desk copy orders:
- Title of the Book
- Author
- Edition
- Year
- Volume
- ISBN
- Publisher
- Approximate number of books needed
Once AI's know what courses they will be teaching, they need to see Robin to check out books for the semester. At the end of the semester AI's will need to return all of their books back to Robin.
The bookstore has specific deadlines each semester that we need to meet. Robin Canfield will be notifying everyone when we receive deadlines. It is very important that we meet these deadlines in order to get the textbooks in time. Please see Robin if you have textbook/desk copy concerns.
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Access to your Course Websites
The Undergraduate Office offers the service of posting any class notes to your course pages, all you need to do is send the material via email to chemound@indiana.edu (or bring the document down if you only have the written document)and let us know what you would like the document to be called and we will have it posted for you. If at anytime in the semester you would like to have access to your page to post course materials on your own or by your secretary, you will first need to see if you have access to do this. If you do not have access, you will need to contact either Becky Hanson or Dave Felker (the best way to contact either of them is to go to the ITG website) to have permission set up and they can even show you how to post things if you like.
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Class Rosters and Email Lists
The Undergraduate Office is happy to pull class rosters and email lists for the professors. During the first week of classes, professors can also access this information in OnCourse or Onestart. After the first week of classes, however, professors should ask the UGO to provide this type of information for them because the on-line rosters will not be completely up to date and the UGO keeps track of all drops and adds after the first week of classes.
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CALM
If you plan on using CALM for course assignments and need assistance in doing so, please ask the Undergraduate Office for assistance with CALM at least 2 weeks before the term starts. This is not a one person task, and therefore time is needed to be sure that each person involved has plenty of time to get your course set up in CALM.
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Chemistry Undergraduate Newsletter
The Undergraduate Office sends newsletters out to all chemistry students biweekly. There are a lot of helpful information on them for students. If you have anything you would like to be shown in the newsletter, please send us an email! >>Undergraduate Newsletter
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